SharePoint Essentials Toolkit

Sponsored · Paid partnership with Cognillo

Disclosure: Cognillo sponsors M365.FM. This page describes the company factually; paid partnerships and links are labelled as advertising.

Product

Cognillo tool for SharePoint administrators and site owners: reports on permissions, oversharing and sharing links, a broken link monitor, content tools, SharePoint-to-SharePoint migration, metadata reports and scheduled exports.

Description

The SharePoint Essentials Toolkit is a product of Cognillo. According to the product page, it is aimed at SharePoint site owners and Microsoft 365 administrators and offers reports, permission management, content tools and automation for audits, troubleshooting and routine tasks. The page names SharePoint Online and also lists support for SharePoint on-premises versions in its feature table.

Functions named on the product page: permission reports for sites, folders and items; showing everything one person can access; replacing one user with another; fixing permissions and sharing links from reports. Broken links: a link inventory, a monitor for broken links, checks of links in Office documents and modern pages, and scans of pages, web parts and navigation. Content: search in pages and web parts, find and replace text, copying lists and bulk actions from reports. Oversharing and Copilot readiness: a report on sharing links, sites and content open to everyone, heavily shared files that are not labelled and outdated content with open access. Governance: monitors, a dashboard, a monitor for permission changes, e-mail notifications and a monitor for storage growth. Migration from SharePoint to SharePoint: the page states 2 to 3 GB per hour and says that item IDs, version history and metadata are kept, with verification reports after the migration. Metadata reports list items, files, folders and pages with sizes and version counts. Reports and tasks can be scheduled and exported to SharePoint, by e-mail, or to Excel or CSV.

Prices named by the vendor (as of November 2026): an annual subscription starting at 2,995 US dollars, cloud licenses from 20 US dollars per user per month, and a free Community Edition limited to 20 SharePoint sites. The review site TrustRadius names ShareGate and LinkFixer Advanced as common alternatives. Cognillo's video page lists demo videos, for example on cleaning up sharing links in bulk and on finding and fixing broken links.

The statements on functions, speed and prices are the vendor's statements and were not tested by M365.FM. Cognillo sponsors M365.FM.

Sources (checked in November 2026): https://www.cognillo.com/sharepoint-essentials-toolkit , https://www.cognillo.com/videos , https://www.trustradius.com/products/cognillo/details

Related topics in brief

• Cognillo · Developed by · Organization
  Software company from Jersey City, New Jersey (legal name Tendero, Inc., doing business as Cognillo) with tools for SharePoint administration and a generative AI platform for software testing; it says it has offered enterprise IT solutions since 2012.
• SharePoint · Related to · Product
  Microsoft 365's platform for intranets, document libraries and team sites. Most files shared in Teams are stored in SharePoint, so its permissions directly decide what Copilot can find.
• SharePoint permissions · Related to · Concept
  How access to SharePoint sites and content is controlled: through a Microsoft 365 group or the SharePoint groups Owners, Members and Visitors, and through sharing links for single files and folders.
• Oversharing · Related to · Concept
  Content in Microsoft 365 that is shared more broadly than intended, for example through organization-wide or anonymous links, which AI assistants like Copilot can surface to users.
• SharePoint sharing links · Related to · Concept
  Links created with the Share option in SharePoint and OneDrive that grant access to a file or folder, with scopes such as anyone, people in the organization, people with existing access or specific people.
• Broken links in SharePoint · Related to · Concept
  Links in SharePoint documents, pages, web parts and metadata that no longer reach their target, for example after a site address change, a move or a deleted redirect.
• SharePoint migration · Related to · Concept
  Moving content from file shares, other cloud services or older SharePoint Server versions into SharePoint and OneDrive in Microsoft 365. The content is copied; the source files are not deleted.
• SharePoint reporting · Related to · Concept
  Reports on SharePoint permissions, sharing and content: Data access governance reports in the SharePoint admin center for the whole organization, and a CSV report on file and folder sharing for a single site.
• User offboarding (Microsoft 365) · Related to · Concept
  Steps when someone leaves an organization: find and hand over their files and access, then remove the account. In Microsoft 365, deleted accounts can be restored for 30 days by default, and OneDrive data is kept for a limited time.
• SharePoint governance · Related to · Concept
  The policies, roles, responsibilities and processes that control how an organization uses SharePoint: who owns sites, how sites are created and shared, and how content is reviewed.
• Copilot governance · Related to · Concept
  Controls for permissions, data access and oversight when using Copilot in a Microsoft 365 tenant.
• SharePoint managed metadata · Related to · Concept
  Managed metadata in SharePoint lets organizations define centrally managed term sets in the term store and use them in managed metadata columns across sites, giving consistent vocabularies for tagging, navigation and search.
• Microsoft Excel · Related to · Product
  Spreadsheet application of Microsoft 365 for calculations, tables, charts and data analysis, with Power Query, PivotTables, dynamic arrays and Copilot.
• ShareGate · Related to · Organization
  Software vendor of Microsoft 365 migration, consolidation and governance tools.

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• Mirko Peters ✔ · via SharePoint

Maintained by Mirko Peters (Microsoft MVP) · Last updated: 2026-11-11