PowerPoint Like a Pro- Hidden Features, Corporate Templates & Copilot with Fiona Walsh [MVP]

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Welcome back to another episode of the MC65FM podcast, the podcast where we explore Microsoft

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technologies with MDPs, Microsoft engineers, community leaders and industry experts.

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Today we're diving into one of the most underestimated applications in Microsoft 65.

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Almost everyone uses powerpoint yet very few people actually know how to use it well.

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Business has been thousands of hours every year creating presentations for sales,

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executive meetings, training sessions, conferences, customer proposal and international

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internal communication. But what separates an average side deck from that actually

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can convince people and how is Microsoft co-pilot changing the way we build presentations

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actually. We answer those questions, I'm joining my Microsoft powerpoint MBV Fiona Welch.

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Fiona has over 20 years of experience in helping organizations across Europe, the US,

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creating better presentations. She's the founder of Empower presentations,

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a Microsoft certified master trainer, certified presentation expert, former director of education

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at the presentation guild and one of the world's leading powerpoint educators.

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Fiona, welcome to the MC65FM podcast. Thank you. Thanks very much for having me on.

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Yeah, for all listeners who may not know you yet, tell us a little bit about your story,

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especially how did you came to powerpoint. Okay, yeah, I'll go back to the beginning.

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I studied chemistry at university and my first few roles would have been in corporate working

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for various different sectors from oil and gas to automotive and then I had a role in cosmetics

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industries, which is highly regulated, so regulated like pharmaceuticals, industries.

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And when I was in that role, I was working in R&D organization, so developing cosmetic products.

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And while I was in that role, I was asked to go on a project to implement a new ERP system.

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So for any of your audience that don't know what an ERP system is, it's enterprise planning and resource.

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So that was to manage all of the recipes and to manage all of the stock control for the raw materials

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we were using to develop products. So quite a big system. And as part of that project,

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I was given a one day trainer training course and then told you go and train everybody.

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So I started training people and just thought, I don't know if this isn't very good or this could be better.

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So I taught myself off and did a IT teacher training course in the evenings. So I studied for a year,

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doing two evenings a week and my tutor. So that's the the certification that's

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recognized by Microsoft as an IT teaching publication. And my tutor also did the Microsoft office exams.

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So then I did those Microsoft office specialist exams and then I was teaching Microsoft

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applications, office applications internally. And I think I just became the sort of PowerPoint

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person within that organization. And the company, yeah, these things sort of just happened.

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The company would, because it was in R&D center, they would have had chemists and scientists

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going to present things at conferences around Europe. And we would do, there's a big organization,

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big company. So we had brand guidelines. We had a good template, but people didn't really know

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how to use it and they didn't really understand how slides would come across to people. And so my manager

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would say to me, if you own that so and so it's going to present at this conference, I don't know,

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wherever. And they have these slides and they just not, you know, they're really not very good and

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I asked them to come to you and you get you to have a look at them. Would you, would you help them out?

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So I think that's kind of how it started really. And it was just things like, you know, people,

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all right, what I find of PowerPoint is that people don't tend to realize that one deck doesn't

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suit all different applications. And that's why PowerPoint gets the bad name. Okay, so we've all

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heard deaf PowerPoint. It's not PowerPoint. That's the problem. It's the way it's been used.

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For like, you know, you could have a PowerPoint presentation that's a handout like a PDF that's

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going to be sent to somebody that's never ever going to be presented. No one's going to stand

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up in front of an audience and present it. And then the mistake is that they think that same

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presentation can be given to people live and it doesn't work. So that's the biggest issue. And

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I suppose that's what I was helping people out with just getting an understanding of that

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concept and looking at their slides and saying, well, how big is this, you know, how big is

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handy people at this conference? So do you think they're going to be able to read that information

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on the slide? You've got this lobby chart and this graph here, but that's a takeaway. That's a

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handout slide. It's not a slide to be presented. So that's kind of where it all started.

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Yeah, yeah. Many people see PowerPoint as, yeah, just slides. Sorry for those.

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I've also not the experience. So what do professionals misunderstand about PowerPoint?

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I think people misunderstand its capabilities. There's a lot of things there that people aren't

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aware of, you know, like tools and functionality that they're just not aware of. I would often train

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people that have been using PowerPoint for years and they come away and say, well, I've had

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nothing planning before, but I still didn't get that that existed. And I'm saying to people,

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this isn't a new feature. This feature's been around probably since we went to, you know, there's

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a big change where we went to the Office 2028. That's a long of a lot of this. So 18 years ago.

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And I'm like, this is not new features. It's been around since then. And then I, how did I miss that?

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How did I not know that existed? So I think that's the biggest problem. People who are using

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PowerPoint, they've been using it for years. They either have had formal training, but maybe they

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haven't remembered or you know what I mean? Or it didn't land well with them. Or they've never had

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formal training. They're self-taught. And they're missing out on all these features to make them

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do their job easier and quicker. I think that's probably one of the biggest issues.

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And what did you think, what's skilled separate someone who was simply now's PowerPoint from someone

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who truly mastered presentation and communication? I think it's probably somebody that has maybe

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the time to have a poke around and look at all the different menus because things are right in front

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to people and they've never kicked on it and they don't know it exists because they're any sort of,

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they don't know what they don't know. And I think that's the difference. So it's whether you've been

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trained well. And I think the training comes with, you know, good training comes with context.

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You're going through training and saying, oh, you can add a hyperlink to a presentation.

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Somebody says, oh, okay, you can't think of a hyperlink that I'd want to out. And then they forget

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it. Whereas if you said you can add a hyperlink to a presentation and the way that could be used

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could be for appendices. You've got this really big table with all this information on that you might

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not need, you don't need anyone to see, but if someone asks you, you could put a hyperlink to the

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last slide, which is the appendix, then put a hyperlink back again to the slides you run already.

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Then I think the context gets people thinking and they're like, ah, so now I think how I could use

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hyperlinks in the presentation rather than you can add a hyperlink. I think it's the context that

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I'm coming up with business scenarios that people can relate to. I think that's the important bit.

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And you trained, I don't know, how does a lot of business do with those? What pattern do you see

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in the over and over again? I think it's really the not known what they don't know. And quite often

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when I'm starting a training session, I always ask people what they're looking to get from the training

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session. So I'll go around the room and say, what do you want to get from today? Sometimes somebody will come

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up with something that I haven't planned on covering, because then I make sure it's covered, which

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obviously is good. But quite a few people would say, oh, I'm in advanced, I'm in advanced use, and maybe

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they'd been asked to go on the training. They might not really want to go on the training. And then I find

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what I call fundamentals, I won't call them basics, but I call them fundamentals. And then it

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again, so the people aren't familiar with these fundamentals, but I got help and do their job quicker.

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Yeah, I think over the years, Powerpoint has received a dozen of updates, which features

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deserve far more attention from your side.

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Okay, well, maybe I'll start talking about the fundamentals, because those are the bits that people

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aren't familiar with. So we'll start on those and then there's some new features that we can talk about

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as well. So the fundamentals that I really focus on would be things like the alignment tools.

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Those are tools that will allow you to very quickly align content on slide. You can do it manually,

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because Microsoft will have alignment guides, so you'll get red dotted lines. If you select an

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object and you're trying to move it around, you'll see lines. And if you've only got a couple of

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objects on a page, it's absolutely fine. Do it manually. You don't have to use the tools. So you can

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align things very, very quickly using these guides. The problem is the more content you have on a slide,

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perhaps doesn't know what you're trying to align with what. So if you've got lots of content on

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you've got text boxes, you've got icons, you've got images, you know, all this content on the slide

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building with a big picture, then you can't use those manual alignment guides because they'll be

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guiding you to the wrong alignment. And this is where those tools come in. So you'll find them on the

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home tab and they're under, and I'm so used to just doing this, I need to have a quick look.

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They're under the arrange drop-down menu. Okay, and under that arrange drop-down menu, you have got

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position objects down the bottom and you've got a line. You can align either in a horizontal plane

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or in a vertical plane. You need to get that one right because if you choose the wrong one,

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they'll all stack on top of each other. Okay, so people sort of, you know, sometimes get that the

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one way round, but that's okay. You can do undo, controls Z, well undo your last action anyway, so that's fine.

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And that allows you to align top middle or bottom and then left, then to unwrite.

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And the reason why you've got the different ones there is let's say if you were aligning a text box,

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you'd want to align those to the top because, you know, you want the text to start at the top,

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whereas if you had in a different type of content, you might go align to the bottom, you know,

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if it's at the bottom of the page, pictures, you might want to align them to the bottom. So, you know,

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you've got different options there. You also have the option to distribute content, so that's

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put the same gap in between each bit of point that you have as well. So that's also a very handy one.

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And under that same menu, you've got the selection pane and the majority of people that I teach have

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never heard of the selection pane. Certainly don't know what it does, why, why you would use it.

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And that's a knockup really, really key feature. So the selection pane basically shows you an

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overview of what you've got on a slide. So for me, I would open a selection pane, I'll have a

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selection pane at most the time anyway, but from a corporate perspective, let's say we work in

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another presentation that we haven't created. If it's a slide that I haven't created, the first thing

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I'd want to do is click on the selection pane because then I can see how the slide's been put

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together. It will show when content is grouped. So grouping is another one of the fundamentals. If we

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have a couple of different objects, we can group them so that they are together, we can move them

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around together, we can resize them together. That kind of makes it easier for us to work with.

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And the selection pane will show what content is on the slide, how it's been put together,

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how it's been grouped, but also, I mean, the reason it's there, hence the main selection pane is if we

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can't click on something, so it's not as in PowerPoint because our content is all in a layer on the slide.

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Excuse me, a content in the layer layers on the slide.

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Yeah, content, yeah,

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and sometimes the content isn't over on top of each other and sometimes it is on top of each other.

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But we also have some objects that might have almost like visible space around them,

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but it obscures what's on the layer below. So it means that we actually can't click on the object

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we want to. So we can see it, but we can't physically click on it. And that's what the selection

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pane is for. So it will allow us to select it from that pane if we can't click on it.

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Okay, so in particular, where we have words and we've maybe put words in an arc going around

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and set a circle or something, that has a big white space underneath or a big space underneath that

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text box that obscures what's underneath. So that's the type, I'm talking about, and the selection

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pane will basically just give us an idea of, you know, what content we've got there and allow us to

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select it. Have another example of selection pane. I had a map of Ireland and it had the

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counties on it. So this was working with a client and it had Mac with 26 counties on. And the counties

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weren't named. Okay. Now that's one when you can see the shape of something, but in PowerPoint,

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it's just a box. Even if there's any regular shape like the shape of a country or the county,

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when we look at it, when we click on it, it just has a box around. If the counties were all the same

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color, we wanted to highlight one. We're clicking on where we think that is, but it's just a box.

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It's not actually shown the shape of the county that we would recognize or the country we would

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recognize. So what's the example where we would need to or we would probably want to rename all of

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the counties, countries, if it was a, you know, European maps, a, just to make it easy for our audience.

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Because it's quite too, let's say, I know you're in Germany, it's really easy to pick out that,

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because we know it's on the coast and we know what it looks like the edge of the map. So we'd be

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able to pick that. But if we were maybe looking at a country in the center of Europe, it might be a

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bit more important to actually say, well, I know it's around there, but when we click on it, it's got

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as it's a square, it's a big, but that's the snile or where I would rename everything in the selection

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pattern that the audience of somebody, person could look at the selection pattern and then just click

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and they can choose the country, county, whatever it is they want to.

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Yeah, I think is there options to automate these things and what automations features are

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really cool because I think most start, not with the blanks, blank presentation, most they have,

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I don't know, master slides and then they start to fill it all per hand and yeah, is there any

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automation things that's helps the users? You can do slide from an outline word, that's a feature

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that's been around for again many, many years. If you set up styles and everything like that properly,

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in word, you can do slide from an outline. Yeah, you're right, you need to have a slide master set up

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properly to start with. One of the biggest issues that I find is that my clients are often not working

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with a very robust template and one of the issues there is that PowerPoint templates are, like,

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working with PowerPoint templates is a real art and what I find is that often they're not

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really quick to get a very smart link. Unfortunately, I see some absolutely fantastic ones and I see some

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that I'm like, "Oh, can't go on the other day, I didn't even have a color palette in it, it was just

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by on the surface, it wasn't actually in the slide master." So that's having a good slide template

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that's been put to be properly is going to be really, really helpful. From a copilot perspective,

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and that's obviously where our automation is coming in there really, we want to have good

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selection of layouts. So lots of layouts that copilot can use. So rather than, like, when we,

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if we were to just start a blank presentation, we get nine different layouts that we would have as

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the standard, might be 10, something like that. We want a lot more, a lot more picture options as well

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so that copilot can can use those. So I find where the slide masters are limited in the number of

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layouts and the type and style of layouts they've got, it will limit copilot as well, unfortunately,

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because copilot then only kind of pick up so much from that particular template. We've also got

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designer and designer is working from those slide layouts as well. And some corporate templates

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that I'm working with, I go to use designer and it just will not work at all. Other templates,

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it works with extremely well. So again, that's very much dependent on how good the template is.

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And it's frustrating because not everybody has, you know, that not everybody can necessarily change

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their slides template either. So that's, unfortunately, one of the, one of the issues that comes up that

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I have to see, you know, do they have any, is there any way they can feedback to the department who

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got the template, you can create the template or the external company that created the templates,

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any feedback that we can give to people? And a lot of the time there isn't and they're really stuck

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with what they've got. And it's just a case of how can they best work with it? Which can be frustrating.

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But unfortunately, that's the nature of the beast as it were.

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Yeah, yeah. Where I often have, or yeah, I longer used a stop using power for a while, but

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if it's, yeah, for years, there kind of smiled out. And it looks, it's never matched really the,

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the layout from my, my slide, from my slides. It looks colorful. And is there any option to prove

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to this mark out for, yeah, and to get better look? And what I think, what is more, more custom designs?

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So the smart arts have been around. I think they've been around since 2008 as well. So they're getting on a

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bit. And I think one of the, one of the worst things I see with smart arts is where people put them into

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3D mode. Yeah, I'm thinking. Just leaving the default so that it gives you, don't go with bevels,

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don't go with 3D options, just leave the default that you have. That will look cleaner.

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We actually have some new smart arts that have just been introduced in the last couple of months.

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So they were in general availability in July, actually, so last month. And we have some quite nice options.

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So we have three new smart arts available to us. One of them is timeline, which is quite nice. So you've

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got in a different options. It's not giving you a timeline. So you can, you can add the dates and

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everything yourself on the topics. And it's just going to put it in a linear flow. It's not giving you,

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like, let's say, if we've got three months compared to one month, it's not giving that size,

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perspective. It's just giving you date one, day two, day three. So no sort of gaps in between.

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But that's quite nice for a project, something like that, nice and clean as well. So not so much the

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big blocks of colour, very clean looking. We also have a meet the team. So meet the team will allow us to

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put in pictures. So we've got a picture of the team member. We've got the name and we've got the

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job title. And there's a few different options there as well, which is quite nice. And it will reorder

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everything for you the more people that you need to add to that. We've also got something called

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text cards, which will, yeah, it's various different layouts. So some of them watch this straight line

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in between, but it just looks a bit more modern because some of those ones that you're saying they've

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been around for a long time and they're sort of looking, you know, they're looking a bit dated now.

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So those are a welcome addition, I think, to the traditional smart arts, those three. So

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timeline meet the team and the text cards. One thing I want to mention, or two things actually,

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I want to mention a smart art, if you have bulleted text in a, let's say, standard title and content

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placeholder or layout and then you have bulleted text in the placeholder, if you select the place

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or select the text to do that, you click on the outside of the text box to change your dotted line

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into a solid line, then all the text within that slot, we don't have to manually scroll over,

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it's going to be mouse and select it. So click on the outside text box to start with that

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would select all the text, then we have a convert to smart art button on the home tab, which is like

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a little green Chevron type button, right in the center of the home tab, and that will allow you

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to convert it straight to a smart art. So that quickly allows you to have a nicer looking slide.

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The text cards are quite nice for that conversion, actually, they can give you a really nice sort of

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layout, nice and clean with these sort of lines and minimalistic look almost rather than the traditional ones.

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And then if you're working with a smart art and you can't quite get it to do what you want it to do,

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we also have a convert to group shapes or the shapes. So if we've taken our text to start within

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convert it to a smart art, we can convert it back to text again if it's not working, we don't have to

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undo, we can convert back to text. So even if we come in, so the undo will work while you've got

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loved, while you loved onto your computer. If you come back say a week later and you don't like what

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you've got on the slide, the smart art normally the undo isn't going to work now because it's a week

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later, but we can still convert it back to text. So that feature will work at any time. We also have

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the option to convert it to shapes and we've ended up with a group of shapes. So that'll allow us to

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finish off that smart art because that we might not be able to do exactly what we want to with it

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and then we've got shapes that we can on group and we can move things to where they need to be.

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That is what I would tell people who are doing organization charts. So we have the hierarchy,

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smart art and PowerPoint and quite often there might be like a dotted line into say another department

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or something that somebody would have within a team and that's very difficult to do in smart art,

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but if you converted to shapes, it allows you to then copy a shape or duplicate a shape, press

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and control D, move it in that shape somewhere else and then have an adopted line, but you can't do that

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in when it's a smart art, but you can do it if you converted to shapes. So I think those two things

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are really really key. The other thing if we do use that convert to shapes to finish off,

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I always always recommend that people keep the original smart art and take a duplicate of that slide.

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So if you click on the slide thumbnail, control D, that will duplicate the slide for you.

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Keep the original one in case you need to go back to that because otherwise then you're always editing

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shapes. You know, so it would be easier to edit the original and then do the extra bits than it

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would start not starting scratch, but you know, then having to add more roles. So that's what I would

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recommend people do, and maybe having that as a different file or having that saved at the end so

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that you can always go back to it, that original smart art.

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And you say, when you do this, yeah, a shortcut, is there, I don't know, everyone knows the copy-paste

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shortcut, but is there shortcut, you say they do these are really awesome, every professional

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shoulder memorized? I think the control D, the duplicate function is definitely one. So that will

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duplicate if you've got the content selected on the slide, it will duplicate that on the slide. So

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rather than you putting in several shapes, you just put one in, format it, then just duplicate them.

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It will, if you do control D to duplicate an object, move it to the location you want it to be on the slide,

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then do control D again, it'll actually put a series of shapes, text boxes, whatever that is in.

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You've also got that on the slide, thumbnail level to duplicate the slides, that's a really important one.

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Control G will group content for you as well, so that's a quick one for the grouping.

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I do use some sort of T-keyboard shortcuts, I'm not a big keyboard shortcut person, but I do use the

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quick access toolbar, and that's another feature that I think people aren't familiar with.

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So the quick access toolbar is available in PowerPoint Word, Excel, and classic outlook,

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it's not available in new outlook, and that will allow you to put

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icons or features commands that you would use frequently. So when I'm planning, I get

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people to put the alignment tools on there, and the selection pane on there, because they're not hidden,

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they're writing front of them to look at. So those are the type of themes I would get people

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putting on quick access toolbar in PowerPoint anyway. I think that's really, really valuable.

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Actually, one that I did have, or have got on my quick access toolbar, is to add a text box.

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So because that's kind of, you have to go to Insert, and then you go over here,

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but we have a new feature, which is in the beta version of PowerPoint at the moment, so hopefully

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that will be out in September. So now, if you double-click anywhere on a slide, you will get a text box.

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So that will be called, if you don't have that now, it will be coming very, very soon. So double-click,

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then your cursor will flash, and you've got a text box. You need to start typing, because if you

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go to StartType, you can make a way that text box disappears. But double-click anywhere,

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start typing, start typing, and you have created a text box. That's hard off the press. I think we'll

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be getting that. Usually the second choose, they have the month that those features tend to,

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those new features tend to quite. So I think that will be, yeah, probably set 10 right in

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look at that. I think another topic, especially the companies that pay a lot, the corporate templates,

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I see so many companies, and sometimes I ask, "Oh, what was the price?" And they say,

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"Okay, it's a good one, it's damn expensive." But why are these templates so important?

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"Oh, that's your foundation, that's your starting point." So, you know, if you, from a corporate

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perspective, I mean, I'm not, I might be helping people doing slides for conferences,

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but you know, I'm not a, I'm not, I'm not, I'm not, that's individuals who are going to speak

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at a conference. You know, doing business people are going to speak at a conference, I'm not talking

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about helping people through slides that are running conferences. That's not what I'm talking about.

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But it's just having that consistency, it's having some branding, okay, it's standing, what colors you

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can use, what colors we shouldn't be using, because people sometimes do, you know, daff things, or they,

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they bring a slide in from another presentation, from old branding, and then you've got this

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mismatch of old slides, new slides, that it could just get a bit of a, it can get a bit of a mess,

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to be honest with you. Now, I am not an advocate of having your branding logo necessarily on every slide.

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I personally don't think that's a necessary requirement, because I think that the people know who you are,

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I think it's quite okay to have things on your cover slide, your introduction slide, and to have it

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on your final wrap up slide, I don't think they need to be on every slide. So that's something where I'll

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probably disagree with lots of, lots of marketing people and comes people. But I do think you need to

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have some consistency, you know, you, you need to have consistency so that when we go from one slide

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to another, the, the size of the title font isn't changing, it's not changing from here to here.

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When that happens, it's distracting our audience all the time, because they're looking at a slide,

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and we've got, we go from one slide to another, and we've got a nice aligned title box here,

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it should be the same font, it should be the same place. If it's all jumbled up, it's kind of jumping

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in the, you know, the audience notice that, and it's distracting. We don't want to have that

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distraction, and why don't we want that distraction? Well, if we're presenting, we want the audience

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to be listening to what we're saying the day, not looking at the slides going, you know, eat,

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and trying to work out what, what it is, or be distracted by the slides, we want them to be listening

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to what we're saying. That's really important. If it's a PDF, it's a different scenario,

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and maybe that doesn't matter because you probably go from like you're scrolling down on a screen,

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and you might not notice that, that, that titles out, but on it, when on a presentation in front of

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people, it's the type of thing that can be distracting for people, you know, fonts, different font sizes,

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you know, we just don't really, we don't want that. At the end of the day, they're supposed to be

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listening to us. Our slides are at age to our presentation, and I think a lot of people would use

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them as their crutch for what they're going to say. That's the problem, so they tend to pile

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loads and loads of text onto a slide because that's what they want to talk about, rather than,

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rather than having minimal, minimal fonts on the text or words on the on the slide,

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and actually talking about the concept. And that's where you go, go, go wrong quite a lot.

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What makes template successful? I think a lot of companies I work for, they have, I really get a

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little bit angry because they have bullet points, and then they have one bullet, no, two bullet points,

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three bullet points, two eight bullet points, all these. Then they have it for a little bit longer text,

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and then for a long text with the bullet points, and every time it looks, yeah, looks the same,

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I think, oh, then it's too complicated to find her at one. For me, it makes me, be really unethy, also,

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what I also hate was the pagination, because I have a different kind of work. So I have one big

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presentation for all, and then I do the presentation, I say, okay, for the management CO

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speech, I only need these five, and then it's do something, I have, I don't know, from other than

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page one, page 23, that's the one, and they ask, oh, what with the other slides?

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I was a little bit unhappy, but yeah, what makes this template successful, and especially how many

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freedom should I give my employees to work with these templates? Okay, I think you need to have a

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good selection of layouts. You need to, in my opinion, you always need to have a brand layout,

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okay, like a title only, layout, a lot of the, a lot of corporate templates I see haven't got a

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title only layout, and that means that people then are having to kind of start deleting placeholders

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to do, you know, to be creative, but I think that's a bit limiting. So I think it's nice to have

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a title only layout that might be some branding on it, I think it's nice to have a title only layout

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which has no branding on it, when I say no branding on it, I mean, no logo, in it, because you've

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still got the title in the same place if you're using the title, but it just gives you that freedom

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to add what you need to and to build the sliving switch as well, okay, I think that's kind of important.

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I was the question, the question was around what does it need to have? It needs to have a decent

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number of layouts as well, because all too many of the ones that I see don't have enough layouts,

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and you're really stuck to not very creative layouts. I mean, I think some very strange ones,

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I've seen some layouts with like a title and content where the content is about third,

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like the content placeholder is like the last third of a slide, I like, well, it's that sort of

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so that people don't put much content there, but what's the rest of the slide going to have on it?

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And very strange, but I also think a lot of, and this sort of links to a copier as well,

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I think a lot of image placeholders, I think that's an important one as well to have a good selection

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of image placeholders. And that could be, that could be mostly image with, I don't know,

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something, you know, solids along the bottom, which is then where you're going to have your title,

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you know, it's just breaking things up a bit, you know, that's really, really important just to have

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that section there broken up. Yeah, I think, actually, the half topic,

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okay, on the overview Microsoft product, it's copilot and AI. And yeah, I,

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okay, it's a little bit longer, but I think they all, we have copilot and powerpoint and I tried out,

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and I was, the live-dequeen, not amused, because it's, yeah, it saves me, what, what, I know,

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so okay, can you please make something? And then it says, yeah, you have to click the area, you have to

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click the area, it's was a little bit like Clippy, I think. And then I have a stub you as in

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copilot in powerpoint. So, what's your perspective on, on, on copilot and, in, yeah, in, powerpoint?

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It is, it's getting better, but I still think it's got a long way to go, to be honest with you.

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I think copilot is really, really good for helping people, it's either before they vote in

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powerpoint. And even if they don't have paid license, they can go to copilot chat on web browser and

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they can start asking questions. So, I think copilot is brilliant before, before you're starting, okay,

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so, as the, if you've got the paid license, you have speak feature in the web browser. So, you can

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hook that and you can have a dialogue with copilot. So, or you, with the, with the basic version, you can dictate.

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So, you can dictate and you can start saying, right, I'm working on this presentation and these are the

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thoughts, you know, start telling it what you want to say in the presentation. Just do, it's like a

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brain dump of verbal brain dump. The reason why this works so well is because you're not tight them.

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If you're typing, I can't touch tight, so I'm very slow at talking. So, I think, you know, been able to

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brain dump my ideas is really useful. So, I'm blabbering away, you know, blah, blah, blah, blah, blah, blah, lots of

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them, lots of ours, not my presentation, but it helps to be gathered, the thoughts and puts thoughts

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together. And then if you were to say, well, the audience is, whoever the audience is, you know, I'm

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presenting Erson, it's a 10 minute presentation, this is my audience, this is what I want to achieve,

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I want to achieve whatever X, give it all that information and then see what copilot comes back with

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because it might, it will help you structure a presentation and put your ideas, you know, into a flow.

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Copilot is also very good for helping people come up with hooks for presentations.

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So, let's say the thoughts sides are finished, this is something I would do in PowerPoint training sessions.

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I often get asked, oh, can you include copilot in PowerPoint training?

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And it's a bit challenging because you've, it's not just a case of what to do in PowerPoint because

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you've got to set up personalization, you've got to set up a memories, you know, you've got to

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kind of do everything else and then the vendors the PowerPoint beets. So it's a bit challenging.

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So I would tend to go down the route when training of what PowerPoint, what copilot can help you,

370
00:36:34,880 --> 00:36:38,800
almost like with the finished presentation. So I will get my trainees to come with the finished

371
00:36:38,800 --> 00:36:42,800
presentation. They're not sharing it with anybody, it's just to work with on their own computer.

372
00:36:42,800 --> 00:36:47,680
And then I'll say to them, how would you normally start this presentation? And then, you know,

373
00:36:47,680 --> 00:36:51,680
they're thinking about that, that's not that loud, but they're thinking about that. And then I'll say to the

374
00:36:51,680 --> 00:36:56,480
next ask copilot to come up with a hook for the presentation, tell them the emergence that you

375
00:36:56,480 --> 00:37:00,320
present in this too. They might have speaker notes in there, there's probably going to be text on the

376
00:37:00,320 --> 00:37:06,240
slides. So copilot will get a good idea of what presentation he about and it will suggest some hooks,

377
00:37:06,240 --> 00:37:14,560
some how to stop presentation and get people's attention. So all often people start by, well,

378
00:37:14,560 --> 00:37:19,200
maybe if they, if you think people don't know who they are, they'll start by saying, my name is,

379
00:37:19,200 --> 00:37:23,840
and I'm going to talk about if it worked, they might not do the my name is bit, but, you know, they're

380
00:37:23,840 --> 00:37:28,480
just saying this is my presentation and it's about whatever, whereas they could start with a hook,

381
00:37:28,480 --> 00:37:34,560
which is going to grab people's attention. Okay. So copilot is very good for that. It's also very

382
00:37:34,560 --> 00:37:40,720
good for coming up with endings. So like, how do I end my presentation? That could be a call to action.

383
00:37:40,720 --> 00:37:47,040
It could be, you know, a summary to ask copilot for some smart ways to end the presentation.

384
00:37:47,520 --> 00:37:54,240
Rather than just that's it. Thank you very much. That's people tend to finish or a question slide.

385
00:37:54,240 --> 00:37:58,320
You know, that's okay, but let's have a smart finish afterwards and copilot can be really helpful

386
00:37:58,320 --> 00:38:04,800
with that. It could also be very helpful with anticipating questions from different audiences.

387
00:38:04,800 --> 00:38:11,280
So you might have one presentation and it might be delivered to different audiences.

388
00:38:11,280 --> 00:38:16,800
Okay, it might be tweaks like with the presentation, but how is this, how is my, how are the

389
00:38:16,800 --> 00:38:21,760
finance team? What questions the finance team will ask about the presentation? And it's going to

390
00:38:21,760 --> 00:38:27,360
look at it from the lens of a finance director and come back to you with, well, this is what they're

391
00:38:27,360 --> 00:38:32,560
interested in. So it's helping you either shape the presentation or anticipate questions,

392
00:38:32,560 --> 00:38:37,680
which I think is really important. And it's it's a use for copilot people don't think about,

393
00:38:37,680 --> 00:38:42,480
they think about creating slides and only creating slides. So I think there's definitely more that we

394
00:38:42,480 --> 00:38:50,560
can do from that perspective. I think the image generation has got a lot better now. So we use it

395
00:38:50,560 --> 00:38:56,160
for creating images. Now I'm doing a lot of training decks so they can be a bit more from.

396
00:38:56,160 --> 00:39:01,920
Okay, so that's a different scenario to presenting to the executive committee. So that's the first thing

397
00:39:01,920 --> 00:39:10,000
I would, I would say, but I use copilot recently for training session I was doing and the client wanted me to

398
00:39:10,560 --> 00:39:18,480
help their staff. So they just moved over to teams. They wanted me to help their staff understand

399
00:39:18,480 --> 00:39:25,520
the difference between teams, it's a channel. What do we have a channel? Teams, a channel and chat.

400
00:39:25,520 --> 00:39:31,280
They just said people were struggling with it. So I said, okay, and I asked copilot, can you come up with

401
00:39:31,280 --> 00:39:36,400
some analogies to explain that concept? And it came back with a few, but one really jumped out to me

402
00:39:36,400 --> 00:39:40,480
and I thought, no, that's good. I quite like that. And I think it would resonate. So it came that with

403
00:39:40,480 --> 00:39:47,920
teams is like a filing cabinet and office filing cabinet. And then is the draw within that filing

404
00:39:47,920 --> 00:39:55,360
cabinet and then your files and meetings are like within that draw and then you've got chat,

405
00:39:55,360 --> 00:40:00,800
which is like a separate platform. It's almost like sort of stabbing next to the meeting room.

406
00:40:00,800 --> 00:40:05,200
So that was always, so he's standing next to the filing cabinet. The whole thing was really good

407
00:40:05,200 --> 00:40:10,560
at LG because it does help explain to people what the difference is. But then I said, I picked one of

408
00:40:10,560 --> 00:40:16,800
the image generation modes. I think I went with the Black Forest Labs one. So with the paid license,

409
00:40:16,800 --> 00:40:24,320
we've got different modes that we can use in copilot have in PowerPoint and we've got a couple

410
00:40:24,320 --> 00:40:29,760
specifically for images. So I chose one of those and said, now I want you to create an image that

411
00:40:29,760 --> 00:40:34,320
will all images like cartoon light ones because they didn't want real ones. Cartoon like images that

412
00:40:34,320 --> 00:40:40,000
would represent that analogy. I don't have to do a few tweaks, but it came up with some really

413
00:40:40,000 --> 00:40:45,600
nice images that representatives that an analogy for people for the filing cabinet and the draw and

414
00:40:45,600 --> 00:40:50,720
then light and separate separate kind of meetings and that. But I think it's very good for helping

415
00:40:50,720 --> 00:41:00,320
with that scenario. I think some of the issues are, sometimes I will get copilot say I've got

416
00:41:00,320 --> 00:41:05,120
some quality text on slide and I say, try to come up with a better slide for me.

417
00:41:05,120 --> 00:41:11,360
I find one of the issues is it tends to be and it can pick up branding but then you don't have the

418
00:41:11,360 --> 00:41:16,240
lay, it's not picking up a layout and then you probably got to go back and you might have to edit.

419
00:41:16,240 --> 00:41:21,520
Sometimes it isn't always the color palette and you've got a bit of tidying up to do. So I think

420
00:41:21,520 --> 00:41:26,960
there's that to be aware of and even though copilot can do things like align content on slide,

421
00:41:27,840 --> 00:41:32,400
I could do it quick and myself if I knew the tools where the tools are. Do you know what I mean? It can

422
00:41:32,400 --> 00:41:39,760
be slow on doing some of those tasks. Now what is good with copilot in PowerPoint is that now you can

423
00:41:39,760 --> 00:41:46,240
ask copilot to do something and you could be working on another slide. So you know what I mean? So it's

424
00:41:46,240 --> 00:41:52,560
giving you that power to wait for copilot to do whatever it's doing. My for anybody that is using

425
00:41:52,560 --> 00:41:59,520
it that way is if you're asking copilot to do something to one slide and whilst it's working you're

426
00:41:59,520 --> 00:42:05,120
going to go away and work on another slide, put the slide number into your prompt. So whatever you

427
00:42:05,120 --> 00:42:14,160
asking copilot to do say do it, you know, make changes to slide 14 and put that slide number in because

428
00:42:14,160 --> 00:42:18,880
what I did handle pattern a few times recently was it actually because I clicked on the slide and

429
00:42:18,880 --> 00:42:22,960
I was then editing or creating that slide. It was then trying to make the changes to slide. I was

430
00:42:22,960 --> 00:42:28,160
working hard rather than the one I was asked it to prompt. So just make sure you put the slide number in

431
00:42:28,160 --> 00:42:41,920
if you work away in copilot. Did you or well did you see the the yeah or I try to ask is more

432
00:42:41,920 --> 00:42:47,120
more nicely one but yeah okay where do this co-pilot actually struggle from your perspective?

433
00:42:47,120 --> 00:42:59,520
I think I think still I think one of the things is that it's hard it's the difference between the

434
00:42:59,520 --> 00:43:05,920
types of presentations that I often say to copilot this is a presentation that is going to be used

435
00:43:05,920 --> 00:43:09,360
on stage so I want you know I don't want I want you to come up with something with no words or

436
00:43:09,360 --> 00:43:13,760
very little words and then it gets that concept yes that we've got different types of presentations

437
00:43:13,760 --> 00:43:18,960
I think it's just seen one type of presentation at one dex soot or which I already said the beginning

438
00:43:18,960 --> 00:43:22,880
it doesn't we've got different scenarios of where we would use copilot and I think that's the

439
00:43:22,880 --> 00:43:27,120
biggest thing at the moment wouldn't it be nice to say this is a deck I'm going to present the

440
00:43:27,120 --> 00:43:33,200
executive committee and I want it to look like a slide deck that you know I wanted to be able to

441
00:43:33,200 --> 00:43:38,800
understand how that works or this is going to be for a handout PDF it's not going to ever be presented

442
00:43:38,800 --> 00:43:43,920
in person and for it to realize that then it's more like a you know the document rubles and the slide

443
00:43:43,920 --> 00:43:50,400
because that's where I think it's it's kind of hard work it doesn't really get the the

444
00:43:50,400 --> 00:44:00,400
difference it yeah and you will AI or copilot eventually replace the presentation designs

445
00:44:00,400 --> 00:44:07,680
I don't think it will because I think it's it's it's working alongside the 10 plates

446
00:44:08,480 --> 00:44:13,920
and I also think that you still got to come up with the ideas you still got to just

447
00:44:13,920 --> 00:44:19,920
still that my dear down into that message and I I still think you're going to need designers to be

448
00:44:19,920 --> 00:44:29,680
honest I do and what what how did you see over the years what powerpoint presentation skills will

449
00:44:29,680 --> 00:44:37,600
become more valuable over the next years and which one are less important I still think you

450
00:44:37,600 --> 00:44:44,640
need those fundamentals I really do because you know you still might need to tidy things up I mean

451
00:44:44,640 --> 00:44:49,920
you can get copilot to do so much for you but I still think you need those fundamentals and I also

452
00:44:49,920 --> 00:44:55,840
think what's going to become quite important is you know the tools we're using when we're presenting

453
00:44:55,840 --> 00:45:01,360
so though often overlooked we always think about slide design and what slides look like which of

454
00:45:01,360 --> 00:45:07,520
course is very important but that's not the whole picture unless it's a PDF of course um it's

455
00:45:07,520 --> 00:45:13,040
our delivery so when we're delivering the presentation when we're actually verbally getting a

456
00:45:13,040 --> 00:45:23,200
presentation to people we need to be confident with using putt we using powerpoint and I find that

457
00:45:23,200 --> 00:45:27,040
people still aren't familiar with the tools we've got say in the present of you

458
00:45:27,040 --> 00:45:33,600
quite often when I'm going through I always always try and encourage somebody to let me

459
00:45:34,320 --> 00:45:38,480
or an organization I said we'll do some presentation tools as well but I go oh we'll find it presenting

460
00:45:38,480 --> 00:45:43,040
and then I'll say do you um do you know about this tool where you can get to the end of your

461
00:45:43,040 --> 00:45:47,760
presentation and if somebody asks to see a slide at the beginning can we get back to that chart

462
00:45:47,760 --> 00:45:51,120
that we just you know you looked at yeah that's fine we'll go straight to that chart with that

463
00:45:51,120 --> 00:45:55,120
looking at all the other slides and they go oh didn't know you could do that so it's it's been

464
00:45:55,120 --> 00:46:00,160
like that and the other way I'll frame that one this is called seal slide so you press one seat

465
00:46:00,160 --> 00:46:04,880
press the seal slides button you on your presenter view will see all those slides and then you click

466
00:46:04,880 --> 00:46:09,120
on anyone just to go to that slide and the upwards will be taken in the room straight to that slide

467
00:46:09,120 --> 00:46:14,720
another scenario for that one is if it gets yet it makes people come across as a really good

468
00:46:14,720 --> 00:46:19,680
presenter because if they're running out of time which often happens maybe there's more of a

469
00:46:19,680 --> 00:46:23,680
conversational type presentation it could be a mod to the update we could include these few slides

470
00:46:23,680 --> 00:46:27,600
in the following months they can you know at the end of that topic just goes to the last slide and

471
00:46:27,600 --> 00:46:32,400
wrap up and it always looks like no on time you know it's just the little things like that and I was

472
00:46:32,400 --> 00:46:38,160
doing some copilot training with an organisation recently senior leadership team and one of them said

473
00:46:38,160 --> 00:46:43,760
this is like it happened to be to do with PowerPoint but they they weren't aware of that they said to me

474
00:46:43,760 --> 00:46:50,240
is there any way that we can have like I think it was a translation translation you know when we're

475
00:46:50,240 --> 00:46:53,760
presenting I said translation it's what we could do you could be nice to do that in PowerPoint for

476
00:46:53,760 --> 00:46:59,840
that four years what yeah I said yep so I went into the presenter view that they were thinking copilot

477
00:46:59,840 --> 00:47:04,080
can copilot do this and I said well it's not it is an AI tool but it's not copilot anybody can do this

478
00:47:04,080 --> 00:47:10,400
so I went into the presenter view I said you can put live subtitles on we went into the subtitle settings

479
00:47:10,400 --> 00:47:15,440
that's another feature people that obviously aren't aware of all that I find they're not aware of

480
00:47:15,440 --> 00:47:20,720
so we put the live subtitles on and I said as well as the subtitles obviously that's an accessibility

481
00:47:20,720 --> 00:47:26,320
feature to start with but now we've got 72 different languages that we can that's sent to languages

482
00:47:26,320 --> 00:47:32,720
from English we've got other languages that we can translate from to I think English to 72 is

483
00:47:32,720 --> 00:47:40,160
probably the most but we is 72 different languages and we can have a translation service as well

484
00:47:40,160 --> 00:47:46,480
now it is it doesn't work and it's it's somewhat slow I suppose in the way that it has to

485
00:47:46,480 --> 00:47:51,280
structure the grammar because it will translate word for word and then at the end of the sentence it

486
00:47:51,280 --> 00:47:56,720
will reorganize for the grammar of the other language so we have to be aware of that I suppose when

487
00:47:56,720 --> 00:48:00,400
we're speaking that we might want to speak a little bit slower so that they can read when it

488
00:48:00,400 --> 00:48:06,800
reorganizes itself but my senior leadership team were absolutely delighted because they then said

489
00:48:06,800 --> 00:48:11,520
right we can save money on this this miss and start taking those. Yeah, but do you have any of that

490
00:48:12,480 --> 00:48:25,520
rego? Yeah, I think building slides is yeah only the half of the challenge I will say

491
00:48:25,520 --> 00:48:33,760
I think the other part is the presentation or the presentation how can people become better

492
00:48:33,760 --> 00:48:40,320
presentations? So we have a few really good tools in PowerPoint one is a newer tool once been around

493
00:48:40,320 --> 00:48:46,960
for a long time there is a feature called rehearsed timings that's been around since I think 2008 as

494
00:48:46,960 --> 00:48:54,320
well so 18 years this one is really useful if you have a timed presentation so for the

495
00:48:54,320 --> 00:48:59,200
couple of this is maybe you've got I know people that have maybe do their college it's for the

496
00:48:59,200 --> 00:49:04,000
college course or it's for an award application and they have 10 minutes and at the end of 10 minutes

497
00:49:04,000 --> 00:49:10,000
that's it they will be told stock you can practice with this rehearse timings feature and what

498
00:49:10,000 --> 00:49:14,400
PowerPoint would do is every time you go to a new slide it will put that an automatic transition

499
00:49:14,400 --> 00:49:20,400
into PowerPoint on that slide so but you know how long you've spent on the slide so if you're

500
00:49:20,400 --> 00:49:26,720
going over you can see and you practice out loud never any head always out loud you know in a room

501
00:49:26,720 --> 00:49:31,280
on your own or to somebody and you can see what you're you know how long you're spending on each

502
00:49:31,280 --> 00:49:35,440
slide because then you might say well I've got 10 minutes and I spent three minutes on one slide that's

503
00:49:35,440 --> 00:49:40,960
too long I need to cut that down and that will allow you to do that you do need to take those transitions

504
00:49:40,960 --> 00:49:45,200
off otherwise it will automatically run the next time you you've voted that slide but that's

505
00:49:45,200 --> 00:49:53,840
really really helpful and then we also have the presenter coach which is an AI tool not nobody has

506
00:49:53,840 --> 00:50:00,080
this and it will give you feedback on your presentation so you can have live feedback you can have

507
00:50:00,080 --> 00:50:04,480
a little bit in the corner a little it's like a little rectangle in the corner that will give you

508
00:50:04,480 --> 00:50:11,520
live feedback it will tell you if you are talking too slow if you're talking too fast it will prompt

509
00:50:11,520 --> 00:50:21,120
you if you're reading the words on the slide if you are what else do we have monotone any ums

510
00:50:21,120 --> 00:50:28,000
and ars like I've just done there um we tend to use filler words ums and ars when we're talking too

511
00:50:28,000 --> 00:50:35,040
fast so if we slow speech down we tend to use less filler words because our brain is working you know

512
00:50:35,040 --> 00:50:40,240
I'm as otherwise I'm like you're going too fast for our brain to catch up but you at the end of

513
00:50:40,240 --> 00:50:45,600
running this tool you get a report and it will give you you know the details of what you have there

514
00:50:45,600 --> 00:50:51,920
so are you monotone you know how's your pitch how's your pace how many words per minute um if also

515
00:50:51,920 --> 00:50:57,200
if you've said any words that might be offensive so to make sure we've been inclusive of people

516
00:50:57,200 --> 00:51:04,000
okay one one one one term we tend to use in Ireland where i'm based is we tend to say guise

517
00:51:04,000 --> 00:51:09,200
for a group of people so i would my two daughters guise come on it's time to get into car

518
00:51:09,200 --> 00:51:13,200
whereas in other countries they that will be you know i'm really talking to men and i'm not talking to

519
00:51:13,200 --> 00:51:17,520
women in the room so you know things like that pick up if i was presenting with it was actually

520
00:51:17,520 --> 00:51:27,520
could use another word instead of guise it's things like that as well and uh yeah that's the one thing

521
00:51:27,520 --> 00:51:35,360
i i as a younger i really love it as animations i would so many animations in my my power points

522
00:51:35,360 --> 00:51:43,760
advice especially at school uh yeah what did you say kill for the owner or this this truck team i

523
00:51:43,760 --> 00:51:50,640
think used smartly very useful okay i don't because i'm working with corporates i tend not to be teaching

524
00:51:50,640 --> 00:51:57,280
like advanced uh fancy tricks because that's not what got people the my cook my audience that's

525
00:51:57,280 --> 00:52:02,960
that i'm what what my audience are interested in but yes i think animations are fine i think if you

526
00:52:02,960 --> 00:52:08,320
do have i'm not gonna say bully too uh text but let's say you don't have time to do much else and you

527
00:52:08,320 --> 00:52:12,880
don't know how else to do things and you've got bullet points in there just animated so you're only

528
00:52:12,880 --> 00:52:16,800
there's only one point at a time so you're talking you know animated adi talking about it

529
00:52:16,800 --> 00:52:21,600
same is smart arts you can animate the smart arts as well so that you know the point is coming in

530
00:52:21,600 --> 00:52:26,880
when you're talking about it rather than having everything on the slide good we have the more feature

531
00:52:26,880 --> 00:52:33,280
now which is a transition actually but it can replace a lot of the individual animation features

532
00:52:33,280 --> 00:52:41,440
and that allows you to sort of change things from one slide to another so a nice use for that is

533
00:52:41,440 --> 00:52:48,560
almost like an animation tool in the way that you can maybe like have a rectangle over a table and

534
00:52:48,560 --> 00:52:53,920
you can like move the rectangle down with each slide so that you're just revealing content as you go

535
00:52:53,920 --> 00:52:58,960
that looks quite nice generally speaking if people are using animation i would say just go for the

536
00:52:58,960 --> 00:53:04,640
subtle or the appear one just give it simple rather than things zooming in from all over the place

537
00:53:06,960 --> 00:53:17,360
and yeah i think a little bit about the storytelling um how can powerpoint or co-painted help

538
00:53:17,360 --> 00:53:29,920
yeah tell better better stories or a lot of or i said for data storytelling it's one of the

539
00:53:29,920 --> 00:53:36,480
of the basmones from the last year so what did you think here i think how quite it's very good

540
00:53:36,480 --> 00:53:40,560
for this type of scenario so again i think you know if you've got a part if you've got to finish

541
00:53:40,560 --> 00:53:46,160
presentation get get co-pilot to sort of review that for you and see is that making sense is the

542
00:53:46,160 --> 00:53:51,760
flow working there to be you know would people understand this this chart what what is this how does

543
00:53:51,760 --> 00:53:59,520
this table represent something that's what i'd be thinking um on that topic the standard charts in

544
00:54:00,160 --> 00:54:08,320
Microsoft are not very very colorful and they they're not great i don't think to be honest because

545
00:54:08,320 --> 00:54:13,120
it's not always clear what people you know what data is trying to stand out so there are some sort

546
00:54:13,120 --> 00:54:20,160
of classic data these type scenarios some people like and some people don't but things like changing

547
00:54:20,160 --> 00:54:28,320
most of the the set to say about bar chart changing the series to gray then changing one bar or one

548
00:54:28,320 --> 00:54:33,680
column to a different color and that's the one that you want people to look at so it's particularly good

549
00:54:33,680 --> 00:54:42,000
for more data visualization type type work i don't think co-pilot is very i haven't we try co-pilot

550
00:54:42,000 --> 00:54:49,280
with that to be honest yet okay i think it's good for the storytelling part but i'm supposed from

551
00:54:49,280 --> 00:54:54,160
from the data vis state of visualization perspective i think we can quickly change the charts

552
00:54:54,160 --> 00:54:59,520
ourselves manually to get a better a better chart than from like a sort because that's pad on your set

553
00:54:59,520 --> 00:55:09,040
yeah uh yeah um so oh it's a time we're running a little bit of time so i have in every um

554
00:55:09,040 --> 00:55:16,800
round i have a quick fire round so i ask short bested and you give her a short answer

555
00:55:16,800 --> 00:55:24,000
that's okay Fiona okay uh power void feature everyone should start using tomorrow

556
00:55:24,400 --> 00:55:34,240
oh that would have to be the alignment tools is there a most overrated power park feature

557
00:55:34,240 --> 00:55:43,360
uh unrurated um probably three day in smart art

558
00:55:43,360 --> 00:55:52,400
when such a little yet comes to you more to you and say Fiona i give you all the resources

559
00:55:52,400 --> 00:56:00,400
money you need to develop your favorites power point feature what should it be oh um i think it

560
00:56:00,400 --> 00:56:04,880
would be something of an account text i think it would be like change this presentation from a

561
00:56:04,880 --> 00:56:11,280
from a pdf into a debt that can be presented on stage at a conference

562
00:56:11,280 --> 00:56:21,920
like that uh again this or obisky or any so obisky um i don't really like it let's be honest i'd probably

563
00:56:21,920 --> 00:56:26,560
go more for a whiskey cocktail mark and the kids i should need uh i live just down the road from the

564
00:56:26,560 --> 00:56:31,040
jenison's distillery so they make jenison down the road yeah i say whiskey i think

565
00:56:31,040 --> 00:56:41,360
dag what are light mode uh light mode and on presentation lights uh designer dark designer

566
00:56:41,360 --> 00:56:50,720
uh said that one again uh and on the uh a light design or a dark design on on power point presentations

567
00:56:51,120 --> 00:56:58,400
um light design a power point or whiteboard for brainstorming

568
00:56:58,400 --> 00:57:06,080
oh um i think i think brainstorming adside a power point would be better so whiteboard yeah i have one

569
00:57:06,080 --> 00:57:10,320
in my office as well so i think just right i think we're manually writing things down is very

570
00:57:10,320 --> 00:57:14,320
powerful you ought to be around starting in power point i know it's supposed to be quick work

571
00:57:14,320 --> 00:57:17,680
quick fire round but i think that's one the biggest mistakes people make is they open power

572
00:57:17,680 --> 00:57:21,760
point and start creating slides in power point when they actually haven't thought about what they want

573
00:57:21,760 --> 00:57:26,640
to do and that can be quite challenging i think you better off you know brainstorming first and then

574
00:57:26,640 --> 00:57:36,400
go to power point and is there any big power point moved out there you will bust i think it's

575
00:57:36,400 --> 00:57:40,560
that power point uh death by power point power point sorry resting you know see all these posts on

576
00:57:40,560 --> 00:57:45,600
linkedin resting piece power point power point is dead power point isn't dead because it's or

577
00:57:45,600 --> 00:57:50,240
corporate using it and you know a lot of corporates are not going to move away from microsoft

578
00:57:50,240 --> 00:57:53,760
just because there's other tools out there and there's there's AI tools out there

579
00:57:53,760 --> 00:57:59,680
some companies will maybe go to other tools but majority of them will stay what they need what

580
00:57:59,680 --> 00:58:07,120
they already have so no it is not there's no RIP power point and what was the best presentation

581
00:58:07,120 --> 00:58:12,960
you have i've seen best present to oh god i can think of all the ones that have that weren't very good

582
00:58:13,600 --> 00:58:18,960
uh probably would be one that i went to the presentation summit a couple of times in

583
00:58:18,960 --> 00:58:23,120
california so it would be one of the presentations there i can't think of a specifically the definitely

584
00:58:23,120 --> 00:58:26,960
one of the ones there because that's all of the power point gurus presenting there

585
00:58:26,960 --> 00:58:35,680
yeah i think that's the the the the really interesting um and what did you think about the

586
00:58:35,680 --> 00:58:43,040
future of power point how will it look in in five years how would it look in five years um i would

587
00:58:43,040 --> 00:58:49,440
like to think that it would look more slides would look more fit for purpose as in you know not so much

588
00:58:49,440 --> 00:58:57,280
content on the slides when people are actually presenting um i don't think she's saying not everybody's

589
00:58:57,280 --> 00:59:02,880
using copilot a paid licensing copilot so you know even in the corporate time working with they might have

590
00:59:02,880 --> 00:59:08,880
a certain you know not everybody necessarily has a copilot license so i still think it's not like

591
00:59:08,880 --> 00:59:12,960
it's going to be we go in an a i does everything because not everybody's going to have you know not

592
00:59:12,960 --> 00:59:17,760
every company is investing in all of their staff i can copen it's a big cost for a bit for a large

593
00:59:17,760 --> 00:59:24,960
company so i think it's probably still going to look similar enough to what we have today but maybe

594
00:59:24,960 --> 00:59:30,240
there'll be more standard a i things that will do things quicker for us but i don't necessarily

595
00:59:30,240 --> 00:59:38,000
mean creating a whole deck for us you know what i mean and um yeah when uh on the next podcast who

596
00:59:38,000 --> 00:59:45,040
guess will you nominate i scrolls in white and what secret questions shall i ask oh gosh um

597
00:59:45,040 --> 00:59:53,760
is this in general for who you're wrong off topics oh i'll ask them back to you on that one

598
00:59:53,760 --> 01:00:03,600
okay yeah um so then my closing question is um what is the one thing every listener

599
01:00:03,600 --> 01:00:10,080
should remind from this session i think so what should every listener remember from this session i

600
01:00:10,080 --> 01:00:16,720
think it's these these fundamentals so it's going to have a look for the arranged tools the selection

601
01:00:16,720 --> 01:00:20,960
pay and things like that and set up your quick access tool but put those on your quick access tool but

602
01:00:20,960 --> 01:00:28,880
that'll be my my lack of so yeah if you're a thank you so much for drawing me today um the people

603
01:00:28,880 --> 01:00:37,360
find all the informations about you in the show notes on the MC65 and podcast stage yeah it was

604
01:00:37,360 --> 01:00:44,800
first seen the editing to learn how much deep there are really it's yeah behind these tools is that

605
01:00:44,800 --> 01:00:51,920
i don't know millions or 100 millions of people you still can't be a single day yeah um

606
01:00:54,160 --> 01:01:01,760
yeah i would say thank you i think it's really interesting i have to try out the the the default

607
01:01:01,760 --> 01:01:11,600
card next and yeah to all the listeners thank you for listening the MC65 podcast so if you like it

608
01:01:11,600 --> 01:01:18,640
share it with your audience your clients your friends and yeah um yeah thank you again if you want

609
01:01:18,640 --> 01:01:26,080
have a nice day and thank you for staying here with us all with me thank you thanks really invite